Help create a great event by volunteering!
Giving back to the gaming community as a volunteer, whether as a host or as a GM, provides not only great personal satisfaction, but gives back to the hobby that we all love.
The staff of over 60 people, over 250 GameMasters, and 40 plus weekend hosts all contribute to the creation of our event in their own ways.
Volunteering as a HOST
We categorize ‘hosts’ separately from GM’s (GameMasters) as their roles - and what we expect from them -are quite different. Hosts are the nuts and bolts of making the convention run. They’re the greeters in line, the crowd control for Mighty Kubla, and anything else that doesn’t require much pre-convention preparation.
Signing up as a host is a great way of earning convention perks when you might not feel comfortable being a Gamemaster and the responsibility that entails. Hosts don’t need any experience at all! You’ll meet people, be a part of things, and – if you complete the requirements – get your badge for free. We think it’s one of the best ways to hit the ground running and get to know the Con.
Here are some examples of Host tasks:
Kid’s room assistant
These tasks are typically offered in 2 and 4 hour increments.
New Host PERK available!
Let's face it.... some tasks are just less desirable than others! Particularly, door monitors and assisting our young player's room... along with a few others. As an incentive, we've now added a "Bonus Perk" to the list of tasks that you can choose from. Bonus perks will be noted with red text. You can even search for all the tasks that come with a bonus perk.
For 2017, the Bonus Perk will be a $5 gift certificate to use at the Games of Berkeley booth. (They've got lots of cool dice and things!) You'll get a coupon for each "Bonus Perk" task that you are ASSIGNED.
Volunteering as a Gamemaster or Judge
While Hosts are the nuts and bolts, GM’s are the lifeblood of any convention. GM’s prep, bring, and run the games for which they’ve volunteered.
For GMs and judges, we recommend that you have enough experience to feel comfortable GM/judging for a group of strangers. You should be confident in your knowledge of the rules of the game and the spirit of the game, and in your ability to keep your players in line while still showing them a good time.
Typically, GM’s will run their games under one or more of the following categories:
Most Scheduled Games will be run in 4, 6 or 8 hour increments. (Though some are 1, 2 or even 3hrs)
We welcome GMs and judges who have great games to bring to our players – no matter their level of experience. If you feel experienced enough to bring a game to the Con, you probably are!
You do NOT need to Pre-pay
In the past, GM's and Hosts were required to pay for a pre-registration before the show. After they'd completed their tasks or events, they'd get reimbursed. This is NO longer the case.
You do NOT have to pre-pay for your registration, though we take GM and Host no-shows very seriously. Actions we may take can include expulsion from KublaCon and being barred permanently from being a volunteer for us.
Note that because you need 6 hours of GM’ing for a free pass, if you only volunteer for a single 4 hour game, you’ll need to sign up for at least another 2 hr GM session, or a 4 hr Host shift to reach the minimum. Likewise, many of our tasks are 2-4 hours long, so hosts will need to sign up for multiple tasks to reach their 8 hour threshold.
Cool! Sign me up! Here's how:
Event submission deadline is April 1st! That's the last day we accept submissions, but often times our schedule will fill up before that date, so get your events in early!
All of our event and volunteer task management is handled through our dynamic website at:
If you don’t have an online account already, you'll need to create one. Follow the prompts from the home page to “Create an Online Account”.
We call these GM ACCOUNTS... but they are the SAME account whether you’re volunteering as a GM or a Host.
After you’ve logged into your account, you’ll see links to:
- Add Event to GM (Use if you plan to GM games. This is sometimes ‘closed’ when event submissions are not open)
- Task Search/Signup (Use this one for Hosting onsite)
- My Task Requests (This is a search that finds any tasks you’ve requested to be assigned to.)
- And other links that help you track favorite games, etc.
- Likewise, if you’re a GM that’s run games for us before, a search of ‘your’ games will allow you to update prior year events to “Event Proposals” with a few clicks of your mouse. This is disabled when the submission period is closed.
For a more detailed overview of how to use our Events and Tasks website, read the full Volunteer Guide in PDF form.